Agreement annexes and options

When you prepare a quote, the Generate documents window shows options that adjust the contractual documentation to the context of your inspection. This page explains what each option produces and when to enable it.

Divided co-ownership (condo) — Annex B

Check this box if the inspected property is a divided co-ownership (a condo, in everyday language). Lumos then automatically adds Annex B to the agreement, an addendum that covers the specifics of co-ownership inspection:

The private unit (the apartment itself) versus the common areas of the building.
Inspection limits specific to co-ownership context — the inspector cannot inspect common spaces without authorization from the co-ownership syndicate or dedicated access.
Documents to request from the co-ownership (declaration of co-ownership, meeting minutes, syndicate financial statements, contingency fund, maintenance log).
Specific clauses on shared liability and report scope.

When to check this option

Always, as soon as the inspection is on a divided co-ownership unit. Including for:

A new condo at pre-handover (the building is in divided co-ownership even if just delivered).
An investment condo that your client is buying.
A duplex or triplex in divided co-ownership if the structure is under co-ownership regime.

When not to check

If the property is a detached, semi-detached, or row single-family building under simple ownership (not co-ownership), or a duplex/triplex under simple ownership. In these cases, Annex B is not relevant.

Verify the ownership regime before checking. A duplex can be in divided co-ownership (horizontal condo) or simple ownership. Ask the client or check the declaration of co-ownership.

Include performance attestation

Check this box to add to the agreement the page “Performance attestation of an inspection of a primarily residential building”. It is a document that:

Confirms the inspection was carried out according to the agreement standards.
Indicates the effective inspection date (often the same day).
Is signed by the client after the visit, attesting that the inspection took place and that the report has been or will be delivered.

When to enable

Recommended for most residential pre-purchase or pre-handover inspections. The attestation strengthens your file in case of later litigation (“the report was not delivered”, “the inspection did not take place”). Some associations recommend or require the attestation.

When you can skip it

For informal inspections, second opinions without a full contractual follow-up, or contexts where your association does not require the attestation. Discuss with your legal advisor or your association if you hesitate.

Annex A — Inspection/expertise services (APCHQ)

Both APCHQ agreements (BNQ 3009-500 standard and non-REIBH) cite an Annex A in clause 3: “LE CLIENT confirme avoir compris et reçu l’Annexe A” (the client confirms having understood and received Annex A), with the client’s initials. This annex, titled “Service d’inspection/expertise”, lists the inspections not included in a visual inspection (detached buildings, chimney, opening of the electrical panel by a master electrician, foundation drain by camera, pyrite test, etc.) with indicative fees, and carries its own signature block.

The Include Annex A box is checked by default. The page is then attached to the agreement, pre-filled (file number, address, place and date), signed by you, then signed by the client in their portal together with the agreement.

If you uncheck it

The page is not attached and the client does not initial clause 3 in the portal: they do not attest to having received a document that is absent. Their signature at the bottom of the agreement remains complete. Keep in mind that clause 3 also carries the acknowledgment of the limits of a visual inspection: without initials, that acknowledgment rests on the signature of the agreement alone.

Agreements sent without Annex A (before October 2026, Lumos did not attach it): the performance attestation (clause 2.6) provides that it may be handed over at the inspection. Give it to the client on site, or by email before the inspection.

Practice Standard

Check the Practice Standard section to generate the PDF of your association’s Standard of Practice (AIBQ standard or APCHQ non-REIBH standard, depending on your affiliation). Important: it is a separate document, not part of the agreement. It is created as a draft in the Document Center, then made available in the client portal when you send the mandate documents (② Send and signatures): the client reads it online, nothing is attached to the email. It is an informational document so they understand the scope and limits of the ordered inspection; it is not signed.

This option only appears for agreements based on your association’s own standard. If you use an agreement compliant with the BNQ 3009-500 standard, the BNQ standard cannot be provided (it is licensed) — the client downloads it from the official BNQ website via the link included in the agreement. The link can also appear in the sending email, through the {{ BNQ Norm Link }} variable of your quote email template.

To send it as an attachment, use the project’s Send documents quick action: it lets you attach the Practice Standard to an email.

Why provide the Standard

Transparency — the client knows precisely which standard applies.
Scope clarity — the standard describes what is inspected and what is not, reducing misunderstandings.
Reference for questions — if later the client wonders why a particular item was not covered, the standard provides the answer.

When to skip

If you know your client has already received the standard via another channel (broker, association). But in most cases, providing it is best practice.

Inspection prerequisites (AIBQ and APCHQ)

Depending on your agreement, an additional Inspection prerequisites section appears in “Generate the documents”:

AIBQ agreement compliant with the BNQ 3009-500 standard: it generates the association’s own form, “Prerequisites to an inspection”, which the BNQ standard asks you to send to the client before the inspection.
APCHQ agreement (BNQ 3009-500 standard or non-REIBH): it generates Lumos’s generic form, “Preparing the property for the inspection”, in its BNQ edition or without any reference to the BNQ standard depending on your agreement, in French or in English depending on the project’s language.

Both forms list the same essential preparations: access to the areas to inspect, power interruption to open the electrical panel, operating the equipment, notice to the condo syndicate and tenants.

Lumos pre-fills the building address, the inspection date and time, the scope (private unit, common areas, whole building — based on the boxes you check in the section) and, on the generic form, your name or company. The form is created as a draft in the Document Center and is sent for signature with the quote and the agreement. The rest belongs to the client: in their portal, the Your preparations step has them tick what they accept, then they sign. See 10.4 Signing the agreement.

Frequent combinations

Three typical profiles:

Single-family residential pre-purchase inspection: Performance attestation + Practice Standard. No Annex B.
Condo pre-purchase inspection: Annex B + Performance attestation + Practice Standard. All three boxes checked.
Pre-handover inspection (builder): Performance attestation + Practice Standard adapted to pre-handover. Annex B only if divided co-ownership.